OUTMIN X PI PIZZA

How An Award-Winning Pizzeria Saved Some Serious Dough

PI Pizza is the type of business that only settles for the best. John Savage knows a thing or two about making great pizza, but PI was struggling with time-consuming accounting tasks. We talked to John, the owner, to share how Outmin's automated accounting solution delivered a 66% reduction in admin accounting costs and saved the business over 10 hours each month.

Challenge

Meet PI Pizza, a wood-fired Dublin gem on a quest for pizza perfection

The Irish Times called it the “best pizza restaurant in Dublin”, and Condé Nast Traveler listed it as one of the best restaurants in the Irish capital. Not too shabby, right?

PI Pizza was born in 2018, right in the heart of Dublin, masterminded to the last detail by John Savage. PI Pizza has a reputation for being wood-fired pizza fundamentalists.

Savage, who has previously worked in real estate and finance wanted to bring high-quality pizza to Dublin he had found on his travels. And that’s what he set out to do.

PI’s menu is simple, affordable, and focused on nothing but the best. The pizzas are made with artisan ingredients and baked in a wood-fired brick oven handmade in Naples. What’s not to love?

And yes, the result is as good as it sounds. Mouth-watering pizzas baked to perfection, with those distinctive charred blisters on their crust. Stupendo!

It’s no surprise that the restaurant business quickly rose to success, with people queuing at the door to get a taste of the delicious pizzas and wine while enjoying the sleek, cosmopolitan atmosphere inside.

Running a booming business and keeping your customers happy is not easy. Especially when you have to deal with complex finances and accounting tasks on top of it.

A problem was brewing, and PI Pizza began to feel trapped.

An inefficient financial function was draining PI Pizza of time and money

Like many restaurant owners, John Savage tried to find the perfect recipe for an all-around smooth financial operation behind the scenes. You know the deal – let’s call this accountant, let’s hire a bookkeeper, let’s add this and that software. What about adding one more financial tool? What about payroll services? But wait… why is there still so much work for me to do? And why is it so expensive?!

PI Pizza tried everything. Xero accounting software, accountants and bookkeepers, and several apps and accounting systems. In the end, nothing could cure the feeling of overwhelm due to the number of hours put in every week. Gathering all the documentation at the end of the month was also a huge headache.

Hospitality business owners need accurate, clear, and timely financial records that allow them to make informed decisions to grow and stay competitive. That should be non-negotiable.

And yet, Pi Pizza and other businesses in the restaurant industry struggle to gain a clear picture of their financial health. That’s extremely problematic, even more so when you want to expand your business to other locations like PI Pizza planned.

Not to mention the huge operating costs. Hiring several people and buying software doesn’t come cheap.

All in all, John felt drained and demotivated by the amount of time and money spent on manual financial and administrative tasks, prone to human error.

He needed a solution that was more efficient and cost-friendly.

And that led to Outmin.

Solution

Could a data-driven automated accounting software solve the problem?

PI Pizza saw the potential to eliminate tedious, repetitive tasks and simplify its administrative and accounting functions with Outmin.

And how exactly do we do it?

We use advanced Artificial Intelligence and data science to transform intricate bookkeeping into a streamlined, efficient operation.
Plus, certified accounting experts answer your financial questions and offer bespoke advice. John Savage explains,

“I was surprised at how straightforward the onboarding process was. I just gave the Outmin team the access they required, and they did everything in less than a week.”

A stress-free onboarding was all we needed to kickstart our financial management like a well-oiled machine.

Here’s how we’re helping PI Pizza with our all-in-one automated accounting software:

We handle all bookkeeping, invoice processing, and bank statement reconciliation – no more manual data input at different stages throughout the month.
We fully streamline accounts payable and accounts receivable.
We take care of Year-end reports.
We manage payroll and connect with people management and time and attendance systems.
We take care of tax returns and filing VAT every 2 months.
We provide a weekly financial report – from cash flow statements to P&L and income statements – that is crystal clear and actionable.
We offer a mobile app where they can easily submit invoices and receipts – no more folders and boxes filled with paper.

“It’s like having a finance team working in the background who I can chat to at any time. I can now spend more time on more productive activities like making sure we deliver the best possible experience for all of our guests.”

Result

66% fewer costs, 120 hours saved every year – this is the power of Outmin

“Outmin has helped us dramatically reduce costs and we now get simple weekly and monthly financial reports. They’ve solved one of our biggest business problems while saving us money.”

By replacing the old, ineffective financial operation that PI Pizza had in place for Outmin’s holistic system, they started seeing the results almost immediately.

Outmin is pretty much a full accounting team without the hassle of hiring accounting professionals and adding a number of different restaurant accounting software. We do it all! Easy, fast – and the results speak for themselves:

With Outmin, Pi Pizza reduced accounting costs by 66%.
Outmin saved Pi Pizza 10 hours per month on admin and accounting tasks, leaving more time to focus on business growth.
Outmin offers a clear view of weekly KPIs and Management Accounts via the Outmin app for desktop and mobile.

“I’d recommend Outmin to any hospitality business owner. I had been looking for something like this for a long time and am really seeing the benefits of the tool. These benefits will compound as we open in more locations.”

Goodbye guesswork – Outmin provides timely and transparent financial reports, giving Pi Pizza a clear view of their financial health.

This empowers them to make strategic decisions based on accurate data and actionable insights that arrive on time every week.

For ambitious hospitality businesses that have the desire to expand, this is not only convenient but essential.

Now, John can focus on running a profitable and acclaimed business and creating some of the best pizzas in town.

If you’re also an overwhelmed hospitality business owner, you should know that it doesn’t need to be so hard.

Interested in getting to know more? Book a demo with us, no strings attached. We're here to help you.

What our
Clients are
Saying

Outmin has helped us dramatically reduce costs and we now get simple weekly and monthly financial reports. They’ve solved one of our biggest business problems while saving us money.

John Savage

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